Interviewing your wedding planner / event planner

June 11, 2011 by  
Filed under Wedding Planners

Planning a wedding is a huge undertaking, which is why many couples choose to go the wedding planner route. This is a very wise decision for many couples, especially if you don’t have the time, interest or inclination to plan a wedding on your own. In addition, although you wouldn’t think so, hiring an event planner to plan your big day can actually save you money because they will negotiate with vendors on your behalf to make sure you pay a more than fair price (and that you don’t get ripped off).

When you are scouting out planners, there are some key questions to ask to make sure that you choose the planner right for you and your wedding.

1. How much experience do they have? Probably the most important question to ask. Every professional has to start somewhere, but do you really want your wedding to be planned by someone with no professional experience? Probably not. So, you need to ask fairly specific questions about how many events the planner has planned, how big they were, how big the budgets were, what were the themes of the weddings, etc.

2. Do they have a portfolio book? Nothing speaks to the quality of an event more than pictures. From a planner’s book, you can get a sense for how detailed they are, their flair for design and how polished and finished their events appear.

3. Can they give you references? Of course, any decent planner will provide you with glowing references, and you should definitely call these references. However, you should go beyond this and look for past clients of the planner via Yelp! and other wedding websites where there are reviews of the planner and then try to contact those former clients.

4. Are they credentialed? Many wedding and event planners have taken courses or even completed training for event planning, and these programs can provide planners with a substantial amount of knowledge and preparation as well as official certification. In addition, many planners belong to professional organizations like the Association of Bridal Consultants. You should definitely weigh these factors heavily when evaluating your planners.

5. Do they have tools and resources that are part of their process? Some event planners have event planning software and some wedding planners have wedding planning software to help them stay well organized and streamline their operations, and these tools can really be an asset to both the planner and to you. They also show a commitment to their business and a desire to provide the best service possible to clients.

6. What is their personality like? Although this isn’t a precise question you can pose, it is an important question to ask yourself because you are going to have to work very closely with this person, so you should enjoy working with them.

7. What other value-add things can they offer you? Some wedding planners have special relationships with vendors so they can offer discounts that you can’t get anywhere else. Some event planners use professional event planning software or wedding planning software that includes special tools and features that clients can use. Be sure to ask if there are any special things that the planner can offer beyond their base services.

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Hiring a Wedding Planner (Coordinator)

December 21, 2010 by  
Filed under Featured, Wedding Planners, Wedding Planning


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Don’t underestimate the usefulness of hiring a qualified and experienced wedding planner or wedding coordinator.

Each and every year around 2.5 million weddings take place nationwide. This means that the number of weddings that will take place in your immediate area is astounding. Your wedding plans are going to be affected by number of factors, because many more weddings will happen at or around the same time as yours.

If you want even the tiniest little detail to be taken care of at your wedding, it would be recommended that you hire a wedding planner. He or she can save you a lot of time and money. The wedding planner will help you coordinate your wedding and the most important of all they will save you from frustration. Read more

Do You Want to Be Your Own Wedding Planner?

January 19, 2010 by  
Filed under Wedding Planners, Wedding Planning

Do you want a wedding planner? Many brides dream of having a wedding planner who can give them the wedding of their dreams. But with some planning, preparation and a little creative thinking – you can be your own wedding planner. You’ll save on costs and best of all you will have exactly what you wanted for your own wedding.

WeddingPlannerStay organized for the fairytale wedding. When you are trying to coordinate an event that can have up to 300 guests and a wedding party with 20 or so people in it, staying organized is critical. But don’t make staying organized more difficult than it needs to be. One of the best tips is to simply keep everything related to your wedding in a single place. Create or purchase a wedding organization binder to keep your planning, receipts and other materials in. When you can easily put your hands on “the wedding stuff” you’ll find your stress level goes way down – and your fairytale wedding is that much easier to plan.

Put time on your side when planning your wedding. The “typical” wedding can take 1 to 2 years to plan. That is “if” you can get the site you desire and everything in place. Brides and grooms who have their eye on a special venue or site may have to wait a little longer – or if you want to get married in a specific season you will simply have to wait for the calendar pages to turn. Use this time to your advantage when planning your wedding to organize everything and do things in advance. Many bridal magazines give a timeline – consider your own personal desires. Some brides may need additional time if they have more responsibilities to juggle. Other brides may have help putting together their wedding and can do things quicker.

Use your strengths and know your weaknesses as a planner. We all have our talents and we all have our weak points. What are yours? Maybe you are a foodie or a fashion plate. Maybe you are a black belt bargain shopper. Make a list of your wedding planning skills. Then sit down and make a list of the skills you may be lacking in. Are you not good at details? Do number or budgets drive you up a wall? With these skills you will need reinforcement. Ask family, bridesmaids and your groom for help in planning the wedding of your dreams. You may have a bridesmaid who is a foodie when you don’t understand menus as well. Or your mother-in-law may love fashion when you don’t enjoy shopping for clothes at all. When you know your skills and weaknesses, you get things done quicker and with more confidence. Best of all, you have more fun planning your wedding!

Take inspiration from life, bridal sites and other brides for the wedding of your dreams. Your fairytale wedding is a combination of what you always dreamed of as a little girl and what makes everyone happiest today. Many brides have specific things they “must” have at their weddings and that’s okay. You can get great ideas by connecting with other brides to learn today’s bridal trends and hot ideas for your wedding. Or take your own passions, inspirations and include them in your wedding. A wedding should be about the joining of two lives and including things about your two lives gives your wedding truly a polished and complete look. Ask your Groom for ideas about adding to the wedding too!